For most things in life, two is better than one…except when it comes to smartphones. Anyone who’s ever tried juggling a work-issued phone and a personal device understands how real this struggle can be. Are you experiencing this multi-phone dilemma?
Here are some tips to help you successfully merge your two phones.
Use Call Forwarding
If the only reason you’re lugging around a second smartphone is because you need it to answer calls, then leave one phone behind by forwarding incoming calls to another phone. Virtually every cell phone has this feature. In Android (depending on your version), use the following steps:
Open the Phone app > Call settings > Additional settings > Call forwarding
Now, select which call forwarding option you want and enter the phone number of the second device. Just remember to turn off call forwarding when you return to your other phone and no longer need it activated.
Many VoIP phone systems let you automatically forward calls to cell phones. In some cases, you can even set up a schedule so after hours calls can be forwarded to your smartphone. Depending on your VoIP solution, you may just need to download an app.
Mirror / Forward Your Text Messages
While call-forwarding is super easy to set up, forwarding your text messages is a little more complicated. Unlike call forwarding, the ability to mirror text messages between two devices doesn’t come as a standard feature on Android or iOS. This means that you’ll have to seek out the assistance of a third-party solution. One such text messaging mirroring solution is MySMS. The only drawback is that comes with a yearly fee. Reach out to us if you’d like some business options for this. Many of our clients use our consulting services for their business smartphone planning.
Set Up Multiple Accounts on One Device
Did you know that both Android and iOS smartphones allow users to set up multiple accounts on a single device? This may be an ideal situation if you want to add your work account to your personal device, or vice versa. Two things to keep in mind when doing this:
- make sure to correctly set up important apps like calendar and email so you don’t get these mixed up, and
- if you’re adding a work account, be sure to review your company’s mobile device security policy so you’re not putting sensitive data at risk.
Sync Your Apps to the Cloud
It can be confusing to use multiple devices. If you’re looking to streamline your device usage, syncing your cloud-based apps (Dropbox, Office 365, Google Drive, iCloud) is the way to go. Otherwise, you’ll risk each device hosting critical data that can’t be accessed from other devices.
By consolidating your smartphones, you’ll reduce the risk of having the device you’re not using getting lost or stolen. Plus, it will be much more convenient than having to switch back and forth between devices. Of course, when merging devices like this, you’ll want to make sure that you’re not leaking sensitive data, and that you’re in compliance with whatever security policies your company has in place (Note – does your company have standard policies in place? we help with that, too!)
The accessibility of smartphone usage cannot be understated. Company-issued phones and personal phones are always a question that arises when on-boarding new team members. For remote access, your smartphone is an essential tool that needs to be set up with the proper usability features, and security suite tools to protect your data.
As a business owner, you’ll also want to consider the security options of remote access and data wiping to ensure that company data is secure and not accessible in instances where smartphones (especially those that have been mirrored) have been lost or stolen.
With a remote workforce in place, it’s even more important to have your security boosted, including knowing the inventory of who has what device. A smartphone gone missing is a genuine threat to the data security that makes your business unique. Ensuring that staff understand the responsibility and the paper trail required is key. We can help get the right policies and procedures in place to ensure your security and compliance.
For assistance with merging 2 smartphones, upgrading your mobile device management plan, and all of your IT Services in Vancouver needs, schedule a call with ActiveCo Technology Management or call 604.931.3633.